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Practice Assistant Job in Downtown Portland, OR

Job Code: 58517977
Location: Portland, Oregon
Date Posted: 8/28/2017
Position: Legal Secretary
Practice Area: Litigation
Employment Type: Direct Hire

Are you tenured, legal professional looking for a new opportunity where you can take your skills to the next level? If so, we are currently on the search for a tenured Practice Assistant to join the team of a well-respected, AM Law 100 firm in downtown Portland, OR. You are an ideal candidate if you have a blended background of Corporate and Litigation experience within a medium to large law firm setting, possess a high degree of confidentiality, and have the ability to complete tasks and projects quickly with little to no guidance. As the Practice Assistant, you will be responsible for the accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Additionally, you will be providing administrative support to the office's most senior executive/management team to ensure smooth and efficient running of the day-to-day business. This particular firm is known for their positive and respectful work environment which has made their teams incredibly tightknit and successful. Opportunities like this are not seen in Portland often, so please inquire today if you would like to hear more details on this once-in-a-lifetime career offering!

  • Employer paid benefits
  • 401k Match
  • Profit Sharing
  • Competitive PTO
  • Parking/Transportation Assistance

Practice Assistant Job Responsibilities:  

  • Perform complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion
  • Create, edit, and proofread letters, legal documents, and memos, including checking documents for content and context
  • Organize and maintain all correspondence and documents using the relevant document management system
  • Heavy calendar management, including Internal/external meetings, conference calls and travel logistics
  • Manage emails and client contact lists
  • Manage physical and electronic files, including intake, retention, retrieval, and transfer of records
  • Prepare correspondence, documentation, presentation materials and analyses
  • Proofread work for both content and context
  • Maintain an organized and secured work station and filing areas
  • Run critical document checks to ensure all files have been appropriately saved
  • Import electronic documents, including scanning documents into the document management system
  • Coordinate enter, edit, and track daily time recording when required for assigned timekeepers
  • Coordinate, manage and prepare monthly client bills
  • Coordinate, verify, and obtain appropriate approvals for all domestic and International travel arrangements with the firm's travel provider and processing related business expense reimbursements


  • Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners
  • At least five years of blended, Corporate and Litigation experience
  • High proficiency in the use of Word, Outlook, Excel, and PowerPoint
  • Typing speed of 65 wpm or above
  • Previous experience with Elite, Legal Key, and Document management system or comparable software would be an advantage as would conference room booking software and travel agency programs
  • Must possess a flexible approach to the work environment and be fully reliable both during and outside normal business hours to ensure functions of position are met

Are you interested in hearing more about this Practice Assistant job in Downtown Portland, OR? Then send your resume to or click “apply” below. This position and other great employment opportunities are available on our Special Counsel website at; please check them out!

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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