Document Services Coordinator

Special Counsel is recruiting a Document Services Coordinator for the Chicago office of a national law firm.  The Document Coordinator will oversee the intake and delegation of work within the Document Services Department. This position requires the exercise of strong critical thinking and decision-making skills, the ability to carry out and give directives with follow up on same, provide just-in-time training and provide support in resolving document and other application problems. The schedule for this position is Wednesday - Saturday, 4:00 p.m. - 1:45 a.m. (include a one hour meal break).


  • Assess each job submitted and delegate to staff member possessing the appropriate skills to complete the job; log documents in and out and track document progress, completion and delivery.
  • Field troubleshooting calls and assist with technical software troubleshooting
  • Monitor staff productivity, work product and technical abilities; keep management briefed regarding staff training needs and identify areas where coaching or counseling may be needed.
  • Assist management with training new staff members and monitor performance.
  • Technical proficiency in the following areas:
  • Convert documents from various formats to Word, Excel, PowerPoint, or Visio and format according to the firm’s standard format
  • Expert Excel skills including advanced formulas and the ability to combine formulas, conditional formatting, pivot tables, data tables, advanced charting and macros
  • Create/modify PowerPoint presentations utilizing the firm’s templates 
  • Create and modify large organizational charts
  • Generate and modify Tables of Authorities
  • DocX Tools
  • Convert and reformat large SEC documents, including financials
  • Execute defined terms checks and automate cross-referencing in legal documents Modify, compile, and redact PDFs
  • Download, organize and print data room documents
  • Qualifications:

  • 3+ years of coordinating or supervisory experience in a legal or financial services organization. Experience working with compendium documents a plus.
  • A college degree or business certification is preferred; equivalent work experience will be considered. 
  • Expert knowledge of Microsoft Word, Excel, PowerPoint, Visio, Acrobat, OmniPage or Nuance Power PDF, and Outlook is required, as well as a minimum typing speed of 55 wpm. Adobe Photoshop and Illustrator experience is a plus.
  • Would you like to learn more about the Document Services Coordinator position that Special Counsel is recruiting for in Chicago, Illinois?  If so, then please submit your resume below.  Or, visit our website at to apply or consider other available opportunities with us.  

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