Special Counsel's client in the Greater Pittsburgh area is looking for a high level Executive Asssitant with law firm experience. This is an executive/partner level legal secretary/assistant position. The firm is looking for a secretary/assistant who has a minimum of five years’ experience assisting higher level attorneys with scheduling and general practice management. If you have experience as a legal secretary in labor and empolyment litigation, we want to hear from you! The selected person will need a great work ethic and exceptional attention to detail.
To hear more and if you meet the requirements, please email firstname.lastname@example.org for consideration.
Summary of Job Duties:
Legal secretaries/assistants must be able to effectively perform a number of routine tasks including but not limited to:
Types a variety of reports and legal documents for which knowledge of legal terminology, civil procedures and discovery is required.
Open and maintain legal files, files correspondence, documents and pleadings; updates pleadings indexes, including scanned correspondence and emails. Files must be maintained according to accepted attorney practices.
Provides case management assistance and tracking of matters.
Composes a variety of routine correspondence. Correspondence must be accurate, informative and grammatically correct.
Compiles data from various sources for incorporation into special and periodic reports.
Assists in identifying and satisfying inquiries from clients.
Assists others in office, including paralegals, support staff and non-assigned attorneys; serves as back up secretary to non-assigned attorneys when primary secretary unable to perform duties due to illness or absence.
Formats and proofreads documents drafted by attorneys.
Maintains calendars and schedules for a number of attorneys.
Enters attorney time and client costs in timekeeping system and ensures entries are accurately recorded.
Makes travel arrangements.
Creates spreadsheets, Power Point presentations.
Work independently in the absence of specific instruction, and use good judgment to make decisions appropriate to the level of responsibilities.
Technology Skills – This person must have intermediate to advanced skills in word processing, Excel/spreadsheet preparation, Power Point or other presentation software, document management, time, calendar and docketing, transcription.
Education - Any combination of training and experience that provides the required knowledge, skills, and abilities is qualifying; typical education would include a high school diploma, or equivalent and legal secretarial/legal assistant course work.
Excellent Compensation Package
Equal Opportunity Employer
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records