Firm Administrator

Are you an experienced Firm Administrator looking for a wonderful new opportunity in the Buckhead area?

Job Description:

This individual will work independently and report directly to business owners. The Firm Administrator will have the responsibility of managing financial operations, including preparation of monthly financial statements; supervising the support staff; and overseeing the day-to-day operations of the firm. The ideal candidate excels at financial analysis and possesses good leadership qualities.

Education & Experience:

  • Experience in a professional services environment (e.g. legal, accounting, consulting, medical) required, with previous law firm experience preferred
  • Demonstrated strategic thinking and problem-solving capability
  • An undergraduate degree is required, preferably in business administration, management, or accounting
  • Minimum of 3 years demonstrated success working as a Firm Administrator, Office Manager or Operations Manager with experience managing a staff of 15 or more employees
  • Thorough understanding of law firm economics, including billing software, financial management, and practice management issues. Ability to generate and analyze financial reports and review with the managing partners
  • Must be able to oversee outside IT consultants
  • Knowledge of legal industry matters such as professional liability and conflicts of interest
  • Supports team approach consistent with the firm’s culture
  • Managing relationships with all vendors and implementing internal expense and expense reimbursement controls.
  • Familiarity with Rippe & Kingston a plus

General Job Duties:

  • Maintain and renew auto, office, and workman’s comp insurance policies yearly.
  • Yearly renewal of professional liability policies
  • Maintain documents for company vehicles. Including tag renewals, add and remove cars from insurance policies, and coordinate with brokers on insurance claims
  • Attend partner meetings which includes soliciting agenda list, typing agenda list, securing agenda approval, and typing minutes from the meetings
  • Maintain emergency contacts list and monitor inclement weather
  • Work with building management to resolve issues and make service requests
  • Retrieve mail and deliver to necessary department for distribution
  • Oversee Atlanta Bar Association yearly membership renewals
  • Oversee annual census and 401K program
    • Filing notices, processing withdrawals, and coordinating with shareholders regarding allocations of annual profit sharing payments
  • Handle IT issues as necessary
    • Annual IT budget, relay IT issues to outside vendor, monitor internal phone system issues, and monitor cell phone plans
  • Collect monthly rent for Of Counsel
  • Working knowledge of employee benefits

Cash Flow:

  • Secure, seek approval for, and pay vendor invoices. Post all credit card and check receipts to management system
  • Create monthly summary report for credit cards.
  • Trace daily banking transactions
  • Print out and send copies of 1099s to recipients and to the IRS

Financial:

  • Reconcile bank accounts at months end
  • Prepare weekly shareholder reports
  • Create and maintain budget
  • Complete steps for wire transfer checklist. Averages several times per month. Record to management system

Equal Opportunity Employer Minorities/Women/Veterans/Disabled. The Company will consider for employment qualified applicants with arrest and conviction records.