Intellectual Property Legal Secretary


Are you an Intellectual Property Secretary (prosecution) interested in a full-time, permanent job opportunity in Orange County, CA? This position is currently remote, but will be onsite once safe. You will be responsible for drafting, formatting, and proofing correspondence and legal documents, maintaining department records, both physically and electronically; and other tasks as assigned. You may also be responsible for administrative duties, such as coordinating travel, phone and e-mail support, word processing, maintaining files, and financial reporting. The ideal candidate will be a highly organized multi-tasker with excellent written and verbal communication skills.

Duties will includeL

  • Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.
  • Takes dictation and transcribes, composes correspondence for client-related matters. Performs word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work, as needed. This includes proofreading and redlining work for accuracy - copy, format, etc.
  • Preparation of prosecution filings for review and approval by attorneys/agents (including preparation of IDSs, terminal disclaimers, restriction requirements, shell amendments, etc.).
  • Handles filing of all Foreign/U.S. applications through PCT Easy/EFS Web and keeping up with upgrades relating to electronic filing systems.
  • Monitors client files and deadlines in PAIR and Pattsy Wave.
  • Preparation and filing of assignment recordation on-line with the USPTO.
  • Calculates filing cost estimates.
  • Copies, distributes, sends (electronically and/or via mail, courier or express service), files and otherwise handles completed work.
  • Coordinates travel arrangements.
  • Maintains physical and electronic files, contacts, and maintains dockets of cases for attorney.
  • Coordinates meetings and appointments, and properly receives clients/guests, as requested; keeps appointment calendar for attorney (including hearings, court appearances and other commitments).
  • Handles incoming and outgoing mail.



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