IP Administrator Supervisor

  • Location
    Chicago, Illinois
  • Category
    Legal Support Personnel - Paralegal
  • Contract Type
    Direct Hire
  • Reference

Special Counsel is recruiting an Intellectual Property (IP) Administrator Supervisor to join the Chicago office of a Regional Law Firm.  The IP Administrator Supervisor will oversee the day-to-day operations of the IP Administrator support functions while maintaining a partial billable workload. Under the direction and leadership of the Practice Group Manager (PGM), the role will include effective coordination of workflow to the IP Administrator group.


  • Provide Trademark (TM) IP Administrators periodic feedback on their performance, including suggestions for professional development or performance improvement.
  • Coordinate workflow, manage distribution of work, establish priorities and assign projects as needed for IP Administrators.
  • Establish and implement standard operating procedures for TM IP Administrators by developing manuals, guidelines, training programs, and best practices.
  • Coordinate performance and evaluation processes for TM IP Administrators with HR and PGM.
  • Consult with attorneys to ensure the effective use of TM IP Administrators. Conduct regular meetings with IP Administrators to address issues, concerns, and needs.
  • Monitor attendance, overtime, daily schedules, work-from-home days, and paid time off to ensure staffing needs are being met.
  • Participate in the recruiting process for IP Administrators and coordinate orientation and training of new employees.
  • Meet with new IP timekeepers to provide an overview of the IP Administrator support functions.
  • Ensure firm policies are practiced and followed and encourage open dialog, maintaining an open door policy.
  • Stay aware of updates to laws, regulations, and fees related to IP prosecution in the U.S. and globally.
  • Maintain billable workload, filings, and docket responsibilities to the extent clients are maintained. Coordinate with Docketing Manager on client intake and transfers out.
  • Qualifications:

  • Organizational skills Ability to prioritize Attention to detail Ability to manage critical deadlines
  • Knowledge of domestic and international trademark laws
  • Excellent oral and written communication skills
  • Ability to work effectively in a team environment Team player Works well in a fast-paced environment
  • Detail-oriented, with strong organizational skills
  • Demonstrate the highest level of internal and external client service and response
  • Strong project management skills and ability to manage critical deadlines
  • Proficient in Microsoft Office Suite programs (Word, Excel, PowerPoint, Outlook)
  • Knowledge of Elite and iManage / similar document management system a plus Job
  • Bachelor's degree (strongly preferred) or Paralegal Certificate Minimum of 8+ years experience as a trademark paralegal in a law firm or corporate law department
  • Able to directly manage the day to day prosecution of domestic and foreign trademark and copyright applications
  • Experience with domain name and copyright law
  • Applied international trademark experience/knowledge, i.e. conduct, review and analyze trademark searches
  • Experience with IP portfolio management databases
  • Understanding of the TMEP Highly proficient in Word, Outlook, PowerPoint and Excel
  • Preferred Knowledge of Anaqua, Elite and/or iManage (or similar document management system) a plus.
  • Preferred 3 or more years of supervising and leading both local and virtual teams
  • Would you like to learn more about the IP Administrator Supervisor position that Special Counsel has available in Chicago, IL?  If so, then please submit your resume below.  Or, visit our website at www.specialcounsel.com to apply or consider other available opportunities with us.  


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