IP Legal Administrative Assistant

Special Counsel is currently recruiting an IP Legal Administrative Assistant for the Cleveland Office of a national law firm.


  • The IP Legal Administrative Assistant will have prior patent and trademark prosecution experience and will be responsible for providing administrative support to assigned attorneys in the Intellectual Property practice group.
  • The ideal candidate will have domestic and foreign filing and e-filing experience in a law firm setting and will be a self-starter, able to work effectively, independently and in a team.
  • The highest attention to detail, as well as professionalism, is required for this position.
  • Responsibilities include:Provide assistance to the attorneys in the IP practice in a collaborative team environment.
  • Prepare patent applications and prosecution documents including: amendments, responses, Information Disclosure Statements and appropriate transmittal forms during all stages of patent and trademark prosecution for attorney review.
  • Preparation of communication to clients regarding progression of prosecution of cases in portfolio.
  • Review and manage docket, providing updated information to attorneys.
  • Regularly update docketing department regarding actions taken.
  • Prepare client matter request forms for submission to docket department for new cases.
  • Prepare legal documents and general correspondence from dictation or written format in an accurate and timely manner; draft standard correspondence; proofread, edit and format documents.
  • Organize and maintain electronic and paper document files.
  • Maintain and coordinate calendar and travel schedules; schedule meetings and make travel arrangements.
  • Accurate and efficient time entry of attorney services.
  • Prepare client bills, check requests and expense reports.
  • Process incoming mail.
  • Qualifications:

  • 3-5 years of Intellectual Property experience in a law firm.
  • Experience with PCT filings and e-filings.
  • Experience with domestic and foreign documents.
  • Excellent organizational and follow up skills.
  • Strong oral and written communication skills.
  • Ability to handle multiple, competing priorities in an effective manner.
  • Ability to prioritize workload to meet deadlines; must be able to work effectively in deadline pressured situations.
  • Excellent interpersonal skills; strong client service orientation.
  • Proficiency in Microsoft Office Suite.
  • Minimum typing speed of 65 wpm.
  • Would you like to learn more about the IP Legal Administrative Assistant position that Special Counsel is recruiting for in Cleveland, Ohio?  If so, then please submit your resume below.  Or, visit our website at www.specialcounsel.com to apply or consider other available opportunities with us.  


    Equal Opportunity Employer/Veterans/Disabled

    To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.specialcounsel.com/candidate-privacy

    The Company will consider qualified applicants with arrest and conviction records

    Certified: Great Place to Work

    The Adecco Group North America family of brands has been named a 2019–2020 Great Place to Work®.