IP Secretary (Plano)

  • Location
    Dallas, Texas
  • Category
    Legal Support Personnel - Legal Secretary/Legal Assistant
  • Contract Type
    Direct Hire
  • Reference

Intellectual Property Legal Secretary opening in Plano, TX

Essential Duties Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports.

Composes correspondence for client-related matters. This includes proofreading and redlining work for accuracy - copy, format, etc.

Preparation of prosecution filings for review and approval by attorneys/agents (including preparation of IDSs, terminal disclaimers, restriction requirements, shell amendments, etc.)

Handles filing of all PCT/U.S. applications through PCT Easy/EFS Web and keeping up with changes relating to electronic filing systems.

Researching status inquiries on PTO website. Downloading documents from PTO databases. Preparation and filing of assignment recordation with the USPTO. Sending electronic IP Docketing Slip forms for all pertinent items.

Maintain client contact information, including creating a Client Procedure Sheet for each client (detailing client preferences).

Is the primary point for filing and file organization (in physical and electronic form).

Creating and maintaining file indexes within each file.

Coordinates meetings and appointments, and properly receives clients/guests, as requested and keeps appointment calendar for attorney.

Coordinates travel arrangements. Handles incoming and outgoing mail.


Qualifications Knowledge/Experience At least three or more years of experience with patent prosecution work and a strong working knowledge of U.S. Patent and/or Trademark rules, processes and procedures.

The secretary should possess working knowledge of general office procedures, as well as, strong familiarity with legal terminology related to Intellectual Property (IP). Must be knowledgeable in the following IP related technologies or similar technologies: PCT Easy, EFS Web, PAIR, Pattsy Wave, PatentHunter, USPTO, WIPO and Espace.net websites. Working knowledge and experience with the Firm???s technology and applications strongly preferred (NetDocuments; Chrome River; Time Capture).

Prior experience with handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another CRM database, is strongly preferred.

Prior experience supporting more than one attorney is required.


Education The legal secretary should possess a high school diploma. Two years of college or equivalent preferred but not required. .

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.specialcounsel.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records

Certified: Great Place to Work

The Adecco Group North America family of brands has been named a 2019–2020 Great Place to Work®.