Legal Assistant Manager

Looking for the next step in your management career? Look no further! We are searching for a talented Legal Assistant Manager for a well-respected branch of an AmLaw 100 firm out of Portland, OR. The ideal candidate would have five years of recent experience leading a legal team of fifteen or more, have a background in legal support, and enjoy a collaborative environment. In this role you will by supporting a dynamic legal team by managing day-to-day supervision of staff, partnering with the office administrator to set team goals, and facilitating hiring and training of staff. Compensation for this role is contingent on experience and above market! If you would like to hear more details about this ideal opportunity, then please apply today!

 

Additional Details:

  • Signing bonus, to compensate for relocation costs, for those out of the state
  • Open to out of state candidates
  • Ability to start immediately
  • Remote to start and indefinite until quarantine lifted
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    Legal Assistant Manager Job Description:

  • Provide day to day supervision for the legal assistant staff, including managing staffing levels, coverage and scheduling
  • Partner with the Portland Office Administrator to conduct semi-annual check-ins with goal-setting, determine compensation, provide coaching and handle employee relations issues
  • Provide motivation to staff; promote positive change and actively facilitate necessary training to develop the legal assistant staff
  • Monitor and ensure that the legal assistant staff work product is timely, accurate and meets the needs of their attorneys, paralegals and clients
  • Establish, document and maintain legal assistant policies and procedures; identify and implement process improvements to increase efficiency and accuracy
  • Monitor task and workflow management tools and utilize reporting to optimize team skillsets and availability
  • Welcome challenges and take a proactive approach to problem solving
  • Mentor and share valuable training information with others
  • Efficiently manage complex and challenging workflow; track overtime usage in support of budget management
  • Collaborate with and utilize resources as necessary (File room, colleagues, office management)Take initiative to understand attorneys’ client service needs; identify opportunities for legal assistants to contribute to client relationship success by raising concerns and/or opportunities to improve; offer potential solutions and participate in the agreed upon course of action to reach the desired goals
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    Qualifications:

  • 5+ years’ experience as a legal assistant or paralegal, required
  • 2+ years experience acting in a lead role or supervising staff, required
  • Ability to supervise a team of 15+ staff; creating a positive working environment for a team of employees, investing in their successes and being a leader by example
  • A college degree or equivalent work experience
  • Ability to establish effective working relationships among attorneys and staff, assess their needs
  • Ability to effectively apply good judgment and provide direction to team of employees
  • Ability to understand and follow work directions, manage multiple priorities and respond to urgent requests with minimal supervision
  • Ability to take initiative and ownership of projects and follow them through to completion, regardless of who is doing the work
  • Expertise in Microsoft Word and Outlook is essential. Must also be proficient in Nuance, Excel and PowerPoint. Experience with Office 2010 and Windows 7 is preferred
  • Strong keyboarding, grammar, spelling and proofreading skills.
  • Excellent communication skills, both verbal and written, with clients, firm members, and other business contacts
  • Exceptional interpersonal and customer service skills, as well as the ability to handle stressful situations in a calm, composed manner
  • Ability to pay close attention to detail and be highly organized and accurate
  • Strong time management skills
  • Ability to work effectively in a team-oriented, service environment, required
  • Availability and willingness to work overtime as needed or requested


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