Office Administrator

Special Counsel is recruiting an Office Administrator for the Chicago Office of a National law firm.  The Office Administrator will work directly with the Director of Administrators, National Operations Management Team, Managing Principals and attorneys of each office to ensure smooth functioning of daily operations and administration. 

Responsibilities:

  • Act as a strategic partner to the Managing Principal and Regional Coordinator. Assist with strategic and tactical initiatives.
  • Work collaboratively with Managing Principals and staff to oversee Billing, Budgeting, IT, Facilities Planning, HR and Information Services in the office.
  • Prepare capital and operating budgets and monitor expenses.
  • Support all Firm policies and procedures.
  • Administration responsibilities including:
  • Manage day to day office operations enabling Managing Principals to focus on practice and business development.
  • Recruitment of staff.
  • Onboarding, orientation and training of staff.
  • Off-boarding of terminated employees.
  • Supervise secretarial and other support staff.
  • Coordinate the annual evaluation and compensation process for attorneys and staff and conduct interim evaluations for new support staff.
  • Manage employee relation issues in the office.
  • Make recommendations for staff assignments to attorneys.
  • Monitor staff attendance, vacations, and other absences from the office and approves timecards.
  • Manage support staff workflow and the mail/supply operation for optimum efficiency.
  • Resolve general staff issues.
  • Stay current with Firm technology enhancements/upgrades to act as primary office escalation contact.
  • Work with various departments to coordinate logistics of staff training.
  • Partner with Facilities on office renovations and maintenance.
  • Support local Marketing events and Marketing Manager.
  • Perform other administrative duties as assigned.
  • Qualifications:

  • Minimum 8-10 years of law firm administration and/or management experience.
  • Strong management skills with prior direct supervisory responsibility.
  • Excellent oral and written communications skills.
  • Comfort communicating at all levels of an organization.
  • Strong relationship management skills.
  • Well-developed and professional interpersonal skills.
  • Regular travel to offices required.
  • Ability to manage staff effectively across multiple locations.
  • Ability to work in a very fast-paced environment and adapt to changes.
  • Innovative and creative in approaching the administrative office functions.
  • Highly detail oriented and ability to multi-task.
  • Proficient in Microsoft Office Suite (Outlook, Work, Excel, PowerPoint).
  • Basic knowledge of finances and accounting.
  • Prior experience working in a law firm desired. Skilled in NetDocs document management and Aderant billing system a plus.
  • Would you like to learn more about the Office Administrator position that Special Counsel has available in Chicago, IL?  If so, then please submit your resume below.  Or, visit our website at www.specialcounsel.com to apply or consider other available opportunities with us.



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