Operations Coordinator - Administrative Assistant - Remote

Special Counsel's Solutions team is looking to add an Operations Coordinator to our team! If you are looking for a fast paced role where you are never bored, we have the role for you! 

 

The Operations Coordinator provides administrative support to the Solutions team, including sales, delivery and recruiting, as well as other legal division colleagues as assigned. 

STAFFING SUPPORT:

  • Responsible for Associate onboarding and placement activities.
  • Send, receive & validate new hire and rehire onboarding paperwork.
  • Complete drug screenings, credit & background checks
  • Complete I-9 and E-Verify processes.
  • Handle back office placements in Bullhorn.
  • Proactively communicate onboarding information and updates with Associates and internal parties.
  • Liaison between Associates, branch and support departments such as Client Services.
  • ASSOCIATE PAYROLL SUPPORT:

  • Responsible for all Associate payroll activities, nationally.
  • Complete weekly timesheet & payroll activities within company and federal/state compliance requirements.
  • Proactively follow-up with Associates by phone and email to account for missing timesheets.
  • Process expense reports and sick leave requests and other exception time.
  • Complete other Associate setup changes such as tax withholding and direct deposit changes.
  • Respond to and complete other payroll related reporting such as holiday claim requests.
  • Complete quality audits and other compliance requirements as assigned.
  • Respond to inquiries, counsel and resolve Associate payroll and assignment issues.
  • Liaison between Associates, branch and support departments such as Client Services & Associate Payroll.
  • Participates in special projects and performs other duties as assigned. 
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    EDUCATION & JOB REQUIREMENTS:

    High school diploma or equivalent plus a minimum of six (6) months prior office experience required. 

     

    COMPETENCIES:

  • Resourcefulness to seek information to make decisions and solve problems.
  • Professional judgement to know when to escalate or ask for help.
  • Ability to adapt and excel in a fast-paced and changing environment.
  • Strong organizational skills and ability to plan to achieve results.
  • Skilled in communicating effectively and timely, both verbally and in writing.
  • Ability to build and maintain effective and lasting working relationships.
  • Exceptional customer service skills to ability to deliver outstanding experiences to both internal and external stakeholders.
  • Proficient with Microsoft Office products, including Word, Excel, PowerPoint and Outlook.
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    ADECCO RETAINS THE RIGHT TO CHANGE OR MODIFY JOB DUTIES AT ANY TIME.  THE ABOVE JOB DESCRIPTION IS NOT ALL ENCOMPASSING.  NEEDS AND REQUIREMENTS MAY VARY BETWEEN LOCATIONS AND ACCORDING TO BUSINESS NECESSITY.



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    The Company will consider qualified applicants with arrest and conviction records

    Certified: Great Place to Work

    The Adecco Group North America family of brands has been named a 2019–2020 Great Place to Work®.