Real Estate Legal Secretary

  • Location
    Dallas, Texas
  • Category
    Legal Support Personnel - Administrative Assistant/Executive Assistant
  • Contract Type
    Direct Hire
  • Reference

Are you an experienced legal assistant or junior paralegal who is looking for new opportunities? 

Special Counsel is looking for a Real Estate Legal Secretary for a full-time opportunity at a well-established firm in Dallas, TX.


Essential Duties:

  • Perform secretarial functions associated with firm administrative tasks, including processing new client/matter requests, client bills, time reports and expense reports under minimal supervision
  • Perform with a high degree of independent judgment and discretion
  • Perform word processing of drafts, revisions and final documents for client-related matters, including correspondence, memoranda, bills, timesheets and project work
  • Thorough knowledge of organizational procedures and precedents this includes proofreading and redlining work for accuracy, copy, format, etc.
  • Coordinate meetings and appointments, and properly receive clients/guests, as requested
  • Transcribe and compose correspondence for client-related matters
  • Provide secretarial assistance to summer associates, visiting attorneys and attorneys whose secretaries are absent, as well as provide overflow assistance when needed
  • Report directly to the Office Administrator and indirectly to assigned attorneys
  • Qualifications Knowledge/Experience:

  • Must have three to five years of experience working in a mid or large-sized law firm
  • Possess working knowledge of general office procedures, as well as strong familiarity with legal terminology related to general legal concepts and specific area(s) of assignment
  • Knowledge and experience with the Firm’s technology and applications strongly preferred (NetDocs, Interaction, Chrome River, etc.)
  • Prior experience handling expense reports, client bills, multi-line phones and conflict-checking forms, as well as working with Interaction, or another client relationship management database, is strongly preferred
  • Prior experience supporting more than one attorney is required
  • Skills:

  • Must possess advanced word processing/computer skills utilizing a variety of software programs including, but not limited to, MS Word, Excel, Outlook, PowerPoint and Adobe
  • Strong phone etiquette, attention to detail and follow through skills is required
  • Must be knowledgeable with legal filing and record-keeping practices
  • Must be highly organized and able to successfully multi-task and meet set deadlines
  • Strong customer service, ability to be flexible and work effectively as part of a team
  • Education:

  • Possess a high school diploma
  • Two years of college or equivalent preferred, but not required
  • Physical Demands:

  • Must be able to move around the office up to 15% of the time to make copies, fax, file, etc.
  • Remain stationary at least 85% of the time
  • This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis
  • Occasionally required to move documents or files weighing up to 15 lbs
  • This position must be able to inspect and observe information on a computer screen at least 80% of the time
  • Overtime Required
  • We offer a dynamic work environment and excellent benefits. If you have the qualifications above and are interested in this full-time opportunity – apply today by sending your resume to Not exactly what you were looking for? Browse other available jobs in your area and across the country online at

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    The Company will consider qualified applicants with arrest and conviction records

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