Records & Equipment Coordinator

  • Location
    Cincinnati, Ohio
  • Category
    Legal Support Personnel - Records
  • Contract Type
    Direct Hire
  • Reference

Special Counsel is recruiting a Records & Equipment Coordinator for a downtown Cincinnati law firm.  Competitive salary and benefits package.


Records Management:  (a) Maintain records database and coordinate record requests from off-site storage, working closely with practice area to ensure retention is in accordance with firm policy (b) Conduct conflict checks and provide appropriate follow up to attorneys/staff (c) Facilitate the scanning and transfer of records when attorney(s) join or leave the firm (d) Coordinate storage areas i.e. Central Filing

Intern/Clerk Support:  (a) Train new Interns on records procedures, court filings, and use of office equipment (b) Oversee Monthly Intern Project Log

Marketing Support:  (a) Works with Marketing Committee to create/edit newsletter content as needed (b) Perform website updates, LinkedIn and Facebook updates & other social media platforms as required (c) Ensure data on Meritas, Super Lawyers, Best Lawyers, etc. are provided in a timely fashion (d) Submits updated survey information to multiple venues as requested (e) Creates/updates and submits ads and logos for sponsorships as requested (f) Oversees/coordinates attorney/practice area mailings a applicable (g) Maintain marketing contact management database

Equipment Support:  (a) Ensure office equipment and furniture are maintained (b) Provide light maintenance, cleaning and basic troubleshooting of copiers, multi-function devices and mail machine (c) Provide staff training for copier/multi-function devices and mail machine

Technical Support:  (a) Assist with technology setups in the firm conference rooms (b) Assist IT staff with special projects and Help Desk back-up (c) Perform off-site backup tape delivery/retrieval

Would you like to learn more about the Records & Equipment Coordinator position that Special Counsel is recruiting for in Cincinnati, Ohio?  If so, then please submit your resume below.  Or, visit our website at to apply or consider other available opportunities with us.


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