Senior Commercial Real Estate Paralegal

Senior Commercial Real Estate Paralegal

Position Summary: 

The Senior Real Estate Paralegal plays a key role in supporting the Real Estate Department’s attorneys and title specialist on construction loan originations and other commercial real estate matters, following each matter from its inception through the closing and post-closing phases.

Duties & Responsibilities

Due Diligence:

  • Review and negotiate title insurance commitments and coverages and review and summarize exceptions for potential problems.
  • Review and negotiate surveys.
  • Perform other real estate due diligence, including
  • abstracting leases and other material agreements,
  • reviewing notes/mortgages being taken by assignment and
  • ordering, reviewing and summarizing customary due diligence certificates and searches.
  • Closings; Document and Data Production and Management:

  • Provide support for closings, including
  • tracking transaction tasks and phases and communicating progress to deal team as issues and/or items are resolved, 
  • preparing and tracking signature pages and
  • managing and controlling execution of closing documents.
  • Assist in organizing, obtaining, preparing, revising, proofreading and compiling loan and other closing documents, including escrow instructions and mortgage assignment documentation. 
  • Utilize, create or establish procedures to manage multi-state portfolio transactions.
  • Ensure that corporate service provider and other third party invoices are timely paid in accordance with the Firm’s policies regarding billing and invoicing.
  • Produce and distribute internal and external closing indices and sets; organize and ensure retention of documents and records for completed transactions.
  • Responsible for custodial deliveries and compliance with client-specific document management requirements.
  • Follow up on various post-closing matters. 
  • Track information relating to real estate transactions.
  • Utilize Firm document management systems, databases, and other resources to organize and maintain all types of documents and information. Work closely with IS on various data management issues.
  • Other Duties:

  • Communicate directly with title companies, surveyors, zoning consultants, local counsel, clients and other third parties to resolve issues.
  • Maintain timely and accurate timekeeping records.
  • Communicate with title companies, clients and surveyors to resolve title issues.
  • Coordinate with legal assistant colleagues across the Firm to ensure timely, effective and efficient service to attorneys and others across the Firm, provide coverage on matters, and develop and maintain processes and procedures.
  • Assist in onboarding and training new hires joining the real estate legal assistant team.
  • Develop and present trainings to attorneys and business services staff regarding legal assistant services.
  • Other duties as assigned.
  • Qualifications:

    Education: Bachelor’s Degree

    Experience: Minimum of 5 years of commercial real estate paralegal experience within a law firm with demonstrated title/survey expertise and knowledge of complex issues within the commercial real estate practice area.

    Skills and Abilities:

  • Thorough knowledge of title and survey review for commercial properties.
  • Must be a Notary Public licensed in New York State or able to obtain a commission within six months of joining the Firm.
  • Ability to be resourceful and coordinate all phases of a closing.
  • Proactive, analytical and consultative problem-solving and decision-making skills.
  • Strong interpersonal, verbal and written communication skills to facilitate effective working relationships with attorneys, title specialist, clients and support staff.
  • Must be able to organize and manage multiple priorities as well as effectively coordinate a heavy work flow.
  • Ability to use Firm’s resources efficiently and effectively.
  • Proficiency with various software programs including Outlook, Word, and use of the Internet.
  • Proficiency with document management systems and online database management.
  • Ability to work well in a demanding and fast-paced environment.
  • Ability to work well independently as well as effectively within a team.
  • Commitment to work overtime, including nights and weekends.
  • Please send resumes to specialcounsel.com



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