Senior Paralegal

Special Counsel is currently recruiting a Senior Paralegal for an east-side corporation. The Senior Paralegal reports to the General Counsel & Chief Compliance Officer.  This is a generalist position that handles complex paralegal tasks, requiring advanced skills and sound judgment. The Senior Paralegal’s responsibilities cover all substantive areas of the Law Department, including corporate governance, contracts, intellectual property, M&A, compliance, and litigation. The duties are varied and non-routine in nature and require an individual who can independently perform a variety of complex paralegal duties with minimal supervision and has a solid understanding of complex legal issues. The Senior Paralegal will be expected to exercise good judgment, common sense, and initiative, and to anticipate and spot potential issues while fulfilling his or her responsibilities.


  • Perform administrative functions of the Law Department including corporate governance, contract, compliance and intellectual property matters.
  • Assist General Counsel in attending to requirements with respect to general corporate matters, contract administration, compliance, governmental administrative proceedings, litigation, M&A, preparation of agreements, records management and legal research.
  • Analyze, maintain, monitor and update the database containing all law department records concerning agreements, trademarks, patents, general corporate matters and litigation.
  • Examine and approve accounts payable charges to and expenditures of the Law Department pursuant to authority delegated by the Corporation's Delegations of Authority.
  • Oversee the corporate records management program.
  • Organize and maintain the Law Department files.
  • Design and implement improvements in departmental procedures.
  • Design and implement improvements in computerized storage and retrieval of department records and reports. 
  • Serve as notary for corporate documents.
  • Obtain legalization of documents up to the foreign consulate.
  • Assist with office tasks as needed, such as answering phones, sorting mail and accepting deliveries. Corporate Governance
  • Responsible for subsidiary governance/entity management of designated subsidiaries, including managing and coordinating the preparation, adoption and proper administration of corporate actions such as internal policy approvals, formation/liquidation documents, bylaws, board/shareholder resolutions, elections/resignations, dividends, powers of attorney, various registrations and government filings.
  • Responsible for ensuring essential corporate records are maintained in a complete and accurate manner and that information available in the company’s entity database system is current and reliable.
  • Maintain corporate Minute Books for all subsidiaries of the corporation, both domestic and foreign, updating indexes and keeping subsidiary profile sheets current.
  • Establish new subsidiaries of the corporation as needed to meet the business objectives of the corporation and arrange annual meetings.
  • File annual reports in those jurisdictions, both domestic and foreign, where the corporation and subsidiaries are qualified to do business.
  • Maintain the stock transfer records of the corporation and its subsidiaries.
  • Attend to the appointment of registered agents of the corporation and its subsidiaries in those jurisdictions where such agents are required by law.
  • Serve as principal point of contact for business clients relating to commercial contract requests.
  • Draft, review, and revise confidentiality, material transfer, consulting, development, distribution, and other types of agreements with limited supervision.
  • Assist business clients in basic interpretation of contracts. 
  • Prepare standard form agreements and proactively recommend changes or new templates based on needs of business clients. 
  • Advise business groups of expiring agreements and option rights, if any.
  • Assist with mergers, acquisitions and divestments.
  • Monitor all time deadlines affecting corporate patent and trademark portfolios and assure that timely and appropriate action is taken.
  • File all new United States and foreign trademarks and copyrights, attend to the renewal of trademarks and attend to the payment of patent taxes.
  • Complete international legal patent and trademark requirements for vesting ownership of patents and trademarks in the name of the corporation.
  • Conduct trademark searches through the United States Trademark Office database and with local counsel in foreign countries.
  • Coordinate all activities necessary for determination and transfer of patent and trademark estates in acquisitions or divestitures, both internally and with other party’s law department
  • Compliance:  Assist with developing and maintaining the corporate compliance program; Oversee and track annual compliance activities, including annual notice, training, and reporting requirements.
  • Litigation:  Monitor all existing litigation and maintain the litigation docket; Prepare the monthly litigation and claims report; Coordinate discovery requests directed to the corporation and organize, review and make recommendations with respect o the corporations response to such requests.


  • Bachelor’s Degree or equivalent Paralegal certification
  • Minimum 5 years work experience in a legal department or law firm
  • Notary public or capable of becoming one within six months of hire

Would you like to learn more about the Senior Paralegal Job that Special Counsel is recruiting for in Painesville, Ohio?  If so, then please submit your resume below.  Or, visit our website at to apply or consider other available opportunities with us.  Please follow me on Twitter @cherylnjacobs for additional career opportunities. 

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Equal Opportunity Employer Minorities/Women/Veterans/Disabled. The Company will consider for employment qualified applicants with arrest and conviction records.